1. Open a browser and navigate to https://tamu.zoom.us 
2. Click the Sign In button
3. Login with TAMU NetID or Email Address

1. Basic Recommended Settings
   • Topic
     • Rename to Course Name and/or Number
     • Change date and time
     • Set duration 
   •  Meeting ID
     • Generate Automatically 
   • Password (optional)
     • Require Meeting Password
   • Video
     • Host ON; Participants ON
   • Audio
     • Telephone and Computer Audio 
   • Advanced Options
     • Only authenitcated users can join
2. Click Schedule 

1. When you click Schedule, a dialogue box will appear with information for your participants
2. Click on Copy to Clipboard
3. Paste the copied information to your established communication channel so that your students can access the meeting information (See Communication)

1. Prior to start time log in to Zoom (https://tamu.zoom.us)
2. Click Meeting 
3. Locate the meeting from the Upcoming Meeting list
4. Click the meeting Start button

1. Move your cursor (mouse) to the lower right corner of the window
2. From the popup menu click End Meeting in lower right-hand corner of screen
3.  Choose End Meeting for All in the dialogue box that will pop up 

1. When in a meeting, click the Record icon
2. To access recording links, navigate to zoom.us/recording in your browser. You will be prompted to enter your login credentials if you are not logged into your Zoom account.
3. Press the Share icon next to the recording you would like to distribute. You can update the sharing settings and distribute them using the provided link.

NOTE: If you want to record a session for subsequent semesters, make sure you adjust your recording settings to ensure FERPA compliance with respect to capturing and displaying student's names and identifying video. Recommended settings can be found at Zoom recording for subsequent semesters - FERPA compliant instructions.
 

Teaching Live using Zoom (Synchronous)

1. Schedule Zoom Class / Meeting and post the meeting links through your established communication channel
2. Course instructors and students click on the meeting link (Join URL) at the appropriate time and conduct class as usual

Recording Classes via Zoom (Asynchronous)

1. Start a Zoom Class / Meeting 
2. Press the Record icon
3. Deliver your Lecture  

Tip: Share content using Share Screen or load slides using Virtual Background to integrate yourself into your Lecture content. 


 

• Press the End Meeting icon 
• Access recording link by navigating to zoom.us/recording in your browser. You will be prompted to enter your login credentials if you are not logged into your Zoom account.
• Send your students the link to the recording with detailed expectations including assignments through your established communication channel
• Watch a Video

Tip: When you share the meeting, click the box that says, “require registration.” This will allow you to see who has viewed the video.

Video ON/OFF

• Once in a Class / Meeting, you can turn your video ON by clicking the Start Video icon on the bottom left of your screen
• To turn video OFF, click the Stop Video icon
• Learn more 

Muting Participants 
To ensure minimal background noise during your Zoom Class / Meeting, it is recommended that you mute everyone on the call when they are not talking. 

• To do this, click on the Participants icon at the bottom of your screen 
• Click Mute All in the side panel
• Learn more

Managing Participants

•  As the host of a Class / Meeting, you can manage participants such as Renaming, Muting, Stopping Video and other controls for participants
• Learn more

Sharing Screen

• Click the Share Screen icon at the bottom of your screen to share your desktop
• If you would like to share specific windows or applications, you can choose to do so from the dialog box
• Watch a Video

Optional Feature Enhancements:

• Select Share Computer Sound and any sound played by your computer will be shared in the Class / Meeting
• Select Optimize for Full Screen Video Clip if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
• Learn more

Virtual Background

• Once in the meeting, you can select a virtual background by clicking the up caret [ /\ ] to the right of the Start Video icon. 
• Learn more
• Watch a Video

Chat in a Class / Meeting
Meeting participants can ask questions during a Zoom Class / Meeting via the meeting Chat. 

• Start by clicking the Chat icon on the bottom right of your screen
• The chat panel will open up on the right and you can view and respond to all public chats
• Use the three dots [ … ] to choose whether you want to send messages to all meeting attendees or the host privately

Note: Private Chats will not be visible to the host
To control and disable in-meeting Chat, visit: https://support.zoom.us/hc/en-us/articles/115004809306-Controlling-and-Disabling-In-Meeting-Chat

Zoom Engagement Features

•    Attendee Attention Tracking
•    Polling
•    Breakout Rooms - Watch a Video
•    Non-Verbal Feedback
•    Virtual Backgrounds - Watch a Video
•    Screen Sharing - Watch a Video
•    Whiteboard
•    Annotation
•    Transcription of Meetings
•    Chat

• For your first class, set aside some time to introduce your students to Zoom and ensure that they are able to connect their audio and video.
• Give an agenda or plan for each class by Screen Sharing a document or slide at the beginning of class.
• This gives students a clear idea of how the class will progress, what will be covered, and the activities they will engage in.
• Discuss online etiquette and expectations of the students in your first virtual class and periodically revisit the topics.
• Utilize the Whiteboard or Annotate a shared document and let your students engage as well. When sharing a whiteboard, document, screen, or image, try whiteboarding math problems or have a student use annotation to highlight items such as grammar mistakes in a paper you are sharing.
• Take time to promote questions, comments, and reactions from your class. Give a minute to allow your students to utilize reactions, write their questions in Chat, or be Unmuted to ask their questions live.
• Divide into smaller groups for a discussion on a certain topic. You can use Zoom’s Breakout Room feature to either pre-assign or auto-assign students into groups for a short period of time so they may discuss together.
• Have students be the presenter and share projects with the class. This allows your students to show what they are working on while practicing their presentation skills. It also allows students to hear from one another.
• Learn More

Live Captioning / Closed Captioning

Auto caption a Zoom Class / Meeting in real time, click the CC Live Transcript icon on the bottom toolbar

Capture every word said with closed captioning.
 

• If you have a student with a disability that requires real time transcription for live lecture presentations or discussions, please contact Disability Resources to coordinate this service.

 

Captioning After Recording a Video with Zoom

If you plan to record a presentation with Zoom to post for later viewing and need to have the video captioned for a student with hearing loss, instructors should work with their Academic Colleges to determine which vendor you will use to outsource the captioning work.

•    More about Captioning Videos
 

Automatic Transcripts

 

Facilitate your understanding with automatic transcripts. Transcripts are automatically generated and synchronized to make it easy to search and review meetings recordings. Note that automatic transcripts are not a substitute for professional transcription and captioning for students with hearing loss due to the limited accuracy of automatic transcription.

 

Keyboard Accessibility

Accomplish all major workflows with ease using a keyboard. Zoom supports Keyboard Shortcuts for easy navigation of Zoom features.
 

Screen Reader Support

Use Zoom without a screen. Zoom follows the latest accessibility standards to ensure that the product is fully accessible to the latest screen readers.

 

 

Access general help documentation

If your course is newly created on eCampus, at the end of the course name it will say, “(not currently available).” This means that it is not available to students. As the instructor you can work on the course and make it available when you are ready.

Learn how to make your course available 
 

eCampus uses a tool called Collaborate Ultra that can be used to hold lectures in real-time or used to record material that can be accessed at any time. Live sessions can also be recorded.
 

Creating a Test in eCampus (download printable pdf)

Additional Resources on Creating tests in eCampus
 

Creating a Test in eCampus (download printable pdf)

Additional Resources on Creating tests in eCampus
 

Learn how to collaborate through Groups in eCampus
 

Content areas are the basic course areas that hold all course materials. Courses may contain multiple content areas.

1. From within the course, click on the + Icon located on the left-hand course navigation menu 
2. Select Content Area  
3. Name the Content Area  
4. Check the Available to Users box  
5. Click Submit  
6. This will add the Content Area to the bottom of the course navigation. Click and drag the Content Area to the desired location on the menu 

1. From within a Content Area, click on Build Content, and select Create Content Folder 
2. Name the Content Folder 
3. Click Submit

Once a course area has been created, different types of content may be created within the area. 

1. From within a Content Area, click on Build Content 
2. Select the type of content you would like create, from such as:
   1. Item
   2. File
   3. Web link
   4. Learning Module
   5. Content Folder

Items are the most flexible and common content created in eCampus. You can use items to add text, attachments, or videos to your course in a streamlined and logical structure.  

1. From within a Content Area, click on Build Content, then select Item 
2. Name the Item 
3. Add desired text into the Text box 
4. Optional: Under the Attachments section, you may attach learning materials, such as: Powerpoint and PDF documents from your computer
5. Click Submit 

The Assignment tool allows users to submit assignments online. 

1. From within a Content Area, click on Assessments, then select Assignment  
2. Name the Assignment 
3. Add instructions for your assignment 
4. Optional: Attach any assignment file
5. Add a due date for your assignment 
6. Add points possible 
7. Optional: Add a rubric 
8. Click Submit 

The Discussion Board tool that allows instructors and students to communicate with each other through Forums. Forums are main topics for discussion created by the instructor. Forums are filled with related sub-topics, or Threads, that can be created by the instructor or students.
1.    From within a Content Area, click Tools and choose Discussion Board 
2.    Select Create New Forum 
3.    Name the forum 
4.    Add any text in the description box 
5.    Review the Forum Settings 
6.    Viewing Thread/Replies 
7.    Grade 
8.    Create and Edit 
9.    Additional Options 
a.    Click Submit 
b.    Select a Discussion Board Forum 
c.    Add the same instructions as in the forum description, in the Link Information box 
10.    Click Submit 
Students can access the discussion board from either the module page or from the discussion tools in the navigation menu. 





Creating a Test in eCampus (download printable pdf)

Additional Resources on Creating tests in eCampus
 

1. Request each proctor (if not the instructor) to schedule a Zoom session that begins at least 30 minutes before the exam and ends at least 30 minutes after the exam is complete to fix any technical difficulties that may arise with the following settings: ​

Registration 

• Required (select no if opting for only authenticated users can join) 

Meeting Password 

• Assign a password or allow Zoom to automatically generate one 

Video 

• Host: ON  
• Participant: ON 

Meeting Options  

• DISABLE enable join before host 
• ENABLE Mute Participants upon Entry 
• ENABLE Waiting Room 
• ENABLE Only authenticated users can join - select TAMU NetID from the drop-down 
• ENABLE Record the meeting – Either locally on your computer or on the Cloud (Cloud recording may not be available immediately)
• Alternative hosts (if necessary): enter the email of anyone that would need access to the proctoring session as a proctor (additional TA, faculty, support staff, etc).  

2.    Identify and assign proctors to groups of 48 students. Depending on the proctors’ computer specifications, groups may be less than 48. Instructors will need to verify with all proctors prior to the examination. For more information on computer specifications, view Displaying participants in gallery view

• Share the registration link with students
• Students will register for their exam session using the provided link. Registration will provide them email confirmation of a unique user link that will be accessed in order to join the exam proctoring session. 

• Students will use the laptop/desktop webcam enabled video to connect with Zoom. If students do not have a laptop/desktop with a built-in webcam, they may access Zoom via a smartphone device. 
• Students should understand that they will be monitored and recorded and their face should be visible at all times, in addition to proctoring rules set by the instructor.

Using two devices adds an extra layer of security during higher stakes testing. This option provides for a better viewing angle for the workspace (desk, computer, etc.) and prevents students from using the smartphone itself during the exam. 
  
This solution would require:  

• A device such as a laptop or desktop computer for the eCampus exam. 
• A device such as a smartphone or tablet for the exam proctoring session via Zoom.

• Proctors starts the meeting and will be responsible for:  
  • Chat: Change the chat settings to be Participants can chat with Host only.  
  • Record: Record the meeting (either locally or cloud)
  • Manage Participants: Admit students one-by-one from the Waiting room to validate their identities. Mute their mics if necessary. 
• Proctors will then authenticate using either Texas A&M student ID and/or the class roster from Howdy. 
• Proctors state exam session expectations to students including process for asking questions, finishing the exam, and what is allowed or not allowed in the session.  

• Students login to eCampus, Google Classroom, or preferred method of assessment to access exam, after they have been authenticated and instructed by the Proctor to begin. 
• Proctors can click on the individual student’s video to expand their view, and switch from Gallery View to Speaker View as needed. 
• If a problem arises during the exam, Proctors can chat with the student and/or move them to a Breakout Room as to not disturb the other students

• When students have finished their exam, they will notify proctor so they can confirm exam submission and dismiss. 
• Once all students have completed, and the exam session is over, proctor will dismiss students, end the recording and end the session.

• It is recommended that faculty add verbiage to exam guidelines that are distributed to students ahead of the exam to disclose that the faculty member/TA will be recording the proctored exams. 
• This information should be repeated at the start of the exam once the recording has been turned on. 
• Additionally, when students register for the exam via Zoom, faculty may add a disclaimer that the session will be recorded.  
• If the students are recorded and they can be identified, the portion that shows the student(s) are considered to be an educational record under FERPA.  
• Only the instructor and/or TAs should have access to the recording. 
• Recordings should be retained for one year from the date of the exam. 

Any class recordings that include students are considered education records and thereby subject to FERPA. Recordings that show students may only be kept and used by the instructor of record for the current class and section in which the student participates. These recordings may not be used in subsequent semesters and, under record retention policy, should be retained for one year after the course completion.

For information on how to create an exam in eCampus, view our e-Campus Quick Tips playlist.

See Also Creating Tests in eCampus



Creating a Test in eCampus (download printable pdf)

Additional Resources on Creating tests in eCampus
 

1. In eCampus, under the Control Panel, click on Course Tools to expand the tool options 
2. Click on Respondus LockDown Browser
3. Click on the downward facing arrow to the left of the newly created Exam and select Settings
4. Click on Require Respondus Lockdown Browser for this exam 
   • Password Settings (optional)
   • Advanced Settings (optional)

1. Click on Require Respondus Monitor for this exam
   • Startup Sequence (edit the text as needed) 
     • Webcam Check 
     • Additional Instructions 
     • Guidelines + Tips 
     • Student Photo 
     • Show ID 
     • Environment Check 
     • Facial Detection Check
   • Facial Detection Options 
     • Prevent students from starting the exam if face cannot be detected during Startup Sequence.
     • Notify students during the exam if face cannot be detected (prompt for a fix)
2. Click on Save + Close when ready to submit

Note: This application is only available for Window PCs and MacOS. Any other system will not be able to download this software. For any other computer systems, we recommend using Live Online Proctoring with Zoom 

Students,  
This course will require the use of Respondus LockDown Browser and/or Respondus Monitor to complete exams. To prepare for the exams, please read the following information: 

1. Install Respondus LockDown Browser 

The Respondus LockDown Browser may be installed on any Windows or Mac computer. Visit the LockDown Browser download for TAMU to access the download.  

Respondus LockDown Browser is NOT compatible with Google Chromebooks. If you had planned to use a Chromebook, please make accommodations to take an assigned test on a different computer with LockDown Browser. 

2. Test your computer to make sure everything is working properly before the exam. 

After you log into eCampus using Respondus LockDown Browser, you can click the information bubble, located at the top of the browser. This will take you to the "Help Center", where you can run a "Webcam Check" and a comprehensive "System Check" on your computer and browser. Read more about the Help Center here: https://web.respondus.com/monitor-helpcenter/ 

3. If the test start page is asking for a password and you were not given one for the exam 

This normally appears when you try to access the test through your usual browser, such as Microsoft Edge, Google Chrome, Mozilla Firefox, Safari, etc. 

If your test states that it "Requires Respondus LockDown Browser," ensure you have installed the application from the link above and open the Respondus LockDown Browser to access your test. 

4. If your Lockdown browser freezes during a test 

In case your browser freezes, read the following Knowledgebase page: LockDown Browser froze during a test and I cannot exit 

1. During the exam window, students will complete the exam using the Respondus LockDown Browser application to access eCampus.   
2. When the exam is submitted, instructors and/or teaching assistants will be able to view the grades for the exam in the Full Grade Center. For information on how to view the grade center, view our Keep Teaching with eCampus.  See also eCampus Grade Center 

1. In eCampus, under the Control Panel, click on Course Tools to expand the tool options  
2. Click Respondus LockDown Browser 
3. Click on the downward facing arrow to the left of the exam and click Class Results 

To view a student's recording, click the [ + ] button to the left of the student's name. 

Note: It may take up to 12 hours after the exam is completed for videos to process.

The video review section will include:  

• Summary of key data
• Timeline with flags and milestones for review 
• Thumbnail images from video

Review Priority is a comprehensive measure that conveys whether a student's exam session warrants a closer look by the instructor. Results appear in Low, Medium, and High categories with a green-to-red bar graph conveying the risk level.

Flagged events and the Review Priority value don't determine whether a student has cheated or not. Rather, they are tools to help identify suspicious activities, anomalies, or situations where the data is of too low of a quality to analyze.
 

Students should have already installed and launched Repondus LockDown Browser at least 30 minutes prior to the beginning of the exam window. This will allow students to address hardware and software issues that could arise and for authentication within Respondus Monitor. Students may need to allow extra time for server response due to possible increased volume. 

Conduct a Pre-exam check using Respondus Lockdown Browser, such as a practice exam, at least 24 hours before the exam.

Faculty and/or TAs should be available for students during the exam window to assist with any issues they may encounter, including internet or technical issues with their device.