Through ORCA, you can manage a user’s enrollments by changing their existing role, adding them to additional sections or removing them from a section. ORCA also has the ability to limit enrollments to a Duplicate section.
Users can only be assigned
ONE role per course (for the exception of Grade Submitter). Issues accessing content might occur if multiple roles assigned to a user in a course.
Enroll a Course Associate Role
1. Log in to
ORCA with your TAMU NetID and Password.
2. From the landing page, select
Courses then
Enrollments.
Note: A list of additional members already added to course sections will appear on this page.
3. If the individual you are trying to add does not appear in this list, select
Add Enrollment. In the UIN field, input
the user's UIN.
4. Select the
Tab key on the keyboard to move to the next field as the individual's information should automatically
fill in. In the
Role column, select the
down arrow and select the desired role from the drop-down menu.
5. Click
Search Sections to display current course sections.
6. Select which section the user needs to be added to by clicking the box next to the course name. If the user only needs to be added to a Duplicate section, select ONLY the Duplicate sections needed. Duplicate sections will contain “.DUP#” in the CRN column.
7. Scroll down and click
Select. Select
Add to submit.
On the Enrollments page, the individual's Status will appear:
- Training Required: The user has not completed one or both of the required TrainTraq trainings. If an individual is required to complete FERPA and/or Information Security Awareness training, indicators will appear in red at the top of the Edit Enrollments page in ORCA.
- Pending: The user has completed the required training and will be added to the section(s) during the next process of enrollments. The user should appear within 30-60 minutes in the Canvas section(s).
- Ready: The user will now appear in the Canvas section.
If after 24 hours the individual’s status is
Ready and they do not appear in your
People list in Canvas, please contact
Canvas Support and request a ticket be opened with Texas A&M University support. Please include the section, user's UIN, and the date/time you added them through ORCA.
*If an individual is requiring FERPA and/or Information Security Awareness training, indicators will appear in red at the top of the
Edit Enrollments page in ORCA
Remove a User from a Section
- Log in to ORCA with your TAMU NetID and Password
- Click on Enrollments.
- If a user already appears in the Enrollments list through ORCA, select Edit under the Actions column.
- The user’s information will appear at the top of the Edit Enrollment box and the current section enrollments will appear below.
- Select the # selected box to see which sections the user is added to:
- If the section shows (Compass), this means that the user was added through Compass and cannot be edited through ORCA. Please contact your Department Scheduler to make updates for this user.
- To remove the user, click on the dropdown menu under Sections with the # Section. Click on the section you would like to remove the user from. The selection will change from an X at the end to a +.
- Click Save.
Change a User’s Existing Role
- Log in to ORCA with your TAMU NetID and Password
- Click on Enrollments.
- If a user already appears in the Enrollments list through ORCA, select Edit under the Actions column.
- The user’s information will appear at the top of the Edit Enrollment box and the current section enrollments will appear below.
- From the Sections column, select the # selected box to see which sections the user is added to:
- If the section shows (Compass), this means that the user was added through Compass and cannot be edited through ORCA. Please contact your Department Scheduler to make updates for this user.
- From the dropdown menu, select the new role. Click Save.