Canvas Roles
Canvas Roles at a Glance
COURSE ROLE
Course Teaching and Learning Roles
Assigned via CompassTeacher
Alternate Teacher
Student
COURSE ROLE
Course Associate Roles
Assigned via Department Scheduler/ORCACourse Designer
Grader
Grade Submitter
Teaching Assistant
Lead Teaching Assistant
Librarian
COURSE ROLE
Course Observer Roles
Assigned via Department SchedulerStudent Peer Mentor
Faculty Peer Evaluator
Transcriber
Visiting Student
USER ROLE
Student Observer Roles
Assigned via Instructor of RecordStudent Observer
USER ROLE
Community Roles
Assigned via ORCALeader
Co-Leader
Evaluator
Participant
ADMINISTRATION ROLE
Administration Roles
Assigned after Approval from Deans and LMS TeamsAcademic Liaison
Texas A&M Course-Level Roles
COURSE TEACHING AND LEARNING ROLES
The table below lists the Course Teaching and Learning roles that are available at Texas A&M. These roles are managed and updated through feeds provided by Compass daily. The Teacher role is identified as the Instructor of Record for a course, while the Alternate Teacher is enrolled via Compass by a department scheduler as the Additional Instructor. Students are enrolled in a course through Howdy. For additional guidance on enrolling Course Teaching and Learning roles or identifying your Department Scheduler, email scheduling@tamu.edu.
LMS Course Role Code | Definition | Banner Table | Description in Banner |
---|---|---|---|
Teacher | Instructor for an academic course. | Instructor enrolled from SSASECT with primary indicator checked. | |
Alternate Teacher | Secondary instructor for a course and enrolled in a section as indicated from Compass. | Instructor enrolled from SSASECT with primary indicator not checked. | LMS Alternate Teacher |
Student | Individual student for an academic course and enrolled in a section. | Enrolled from SFRSTCR. | |
***Special Note: Course roles are derived from SSBSECT, SFRSTCR, and SWASECT forms in the SIS or through ORCA. An individual may only be assigned to one course role per course. Students enrolled in the course may not be assigned any other course role other than the Student role. |
Assigning Teaching and Learning RolesTo be assigned as instructor of record (IOR) or as an additional instructor the departmental scheduler will add the access on either SSASECT or SWASECT in Compass as follows:
|
Permissions
The table below illustrates the permissions provided by Canvas that determine how a Course Teaching and Learner role can interact with course content, features, and tools.
Permissions | Teacher | Alternate Teacher | Student |
---|---|---|---|
Analytics - view pages | X | X | |
Announcements - view | X | X | X |
Assignments and Quizzes - add / edit / delete | X | X | |
Canvas Insights (Beta) - View | X | X | |
Conversations - send messages to entire class | X | X | |
Conversations - send messages to individual course members | X | X | |
Course Calendar - add / edit / delete events | X | X | |
Course Content - add / edit / delete | X | X | |
Course Files - add / edit / delete | X | X | |
Course State - manage | X | X | |
Courses - change visibility | |||
Courses - view usage reports | X | X | |
Discussions - create | X | X | X |
Discussions - moderate | X | X | |
Discussions - post | X | X | X |
Discussions - view | X | X | X |
Grades - edit | X | X | |
Grades - select final grade for moderation | X | X | |
Grades - view all grades | X | X | |
Grades - view audit trail | X | X | |
Groups - add / edit / delete | X | X | |
Groups - view all student groups | X | X | X |
Learning Outcomes - add / edit / delete | X | X | |
Learning Outcomes - import | X | X | |
Manage Pages - add / edit / delete | X | X | |
Question banks - view and link | X | X | |
Rubrics - add / edit / delete | X | X | |
Users - view list | X | X | X |
Users - view login IDs | X | X | |
Users - view primary email address | X | X |
COURSE ASSOCIATE ROLES
The table below lists the Course Associate roles that are available at Texas A&M that are assigned via Department Scheduler. If the Course Associate role can be added via the ORCA website, it is noted under the Banner Table column below. These roles are required to complete training prior to obtaining access to the courses they are assigned to in Canvas. Additional information on how to enroll course associate roles and the training requirements are listed below.
LMS Course Role Code | Definition | Banner Table | Description in Banner |
---|---|---|---|
Course Designer | Individual that provides specific course design, accessibility requirements, navigation, and creation of digital content (audio & video files) for a course within the Learning Management System (LMS). | Enrolled from SWASECT - AC_CD and/or ORCA. | LMS Course Designer |
Grader | Individual that provides grading for all course assignments, assessments, and other projects within the course. | Enrolled from SWASECT - AC_LG and/or ORCA. | LMS Grader |
Grade Submitter | Individual with that can submit final academic course grades from the LMS to the SIS. | Enrolled from SWASECT - AC_GR. | Final Grade Submissions |
Librarian | Individual in a course that manages library resources. Role must be assigned by Department Schedulers. | Enrolled from SWASECT. | AC_LB – LMS Librarian |
Lead Teaching Assistant | Individual acting as Lead TA responsible for managing groups of TAs across courses and sections. | Enrolled from SWASECT - AC_LT and/or ORCA. | LMS Lead Teaching Assistant |
Teaching Assistant | Individual acting as a teaching assistant working with the teacher within a course and responsible for content, features, tools, and/or grades. | Enrolled from SWASECT - AC_TA and/or ORCA. | LMS Lead Teaching Assistant |
***Special Note: Course roles are derived from SSBSECT, SFRSTCR, and SWASECT forms in the SIS or through ORCA. An individual may only be assigned to one course role per course. |
Training Requirements for Course Associate RolesAll individuals associated with a course in Canvas are required to have completed FERPA and Information Security Awareness training in TrainTraq. This includes Canvas course associate roles (Lead TA, TA, Designer, Grader, Grade Submitter).;
FERPA training will need to be recertified every four years. Information Security Awareness training will need to be recertified every year. |
Permissions
The table below illustrates the permissions provided by Canvas that determine how a Course Associate role can interact with course content, features, and tools.
Permissions | Course Designer | Grader | Grades Submitter | Librarian | Lead Teaching Assistant | Teaching Assistant |
---|---|---|---|---|---|---|
Analytics - view pages | X | X | ||||
Announcements - view | X | X | X | X | ||
Assignments and Quizzes - add / edit / delete | X | X | X | X | ||
Canvas Insights (Beta) - View | X | |||||
Conversations - send messages to entire class | X | X | X | X | ||
Conversations - send messages to individual course members | X | X | X | X | ||
Course Calendar - add / edit / delete events | X | X | X | X | ||
Course Content - add / edit / delete | X | X | X | X | ||
Course Files - add / edit / delete | X | X | X | X | ||
Course State - manage | X | X | ||||
Courses - change visibility | X | |||||
Courses - view usage reports | X | X | X | X | ||
Discussions - create | X | X | X | X | ||
Discussions - moderate | X | X | X | X | ||
Discussions - post | X | X | X | X | ||
Discussions - view | X | X | X | X | X | |
Grades - edit | X | X | X | X | ||
Grades - select final grade for moderation | X | X | X | |||
Grades - view all grades | X | X | X | X | ||
Grades - view audit trail | ||||||
Groups - add / edit / delete | X | X | X | X | ||
Groups - view all student groups | X | X | X | X | X | |
Learning Outcomes - add / edit / delete | X | X | X | |||
Learning Outcomes - import | X | X | X | |||
Manage Pages - add / edit / delete | X | X | X | X | X | |
Question banks - view and link | X | X | X | X | ||
Rubrics - add / edit / delete | X | X | X | X | ||
Student Collaborations - create | X | |||||
Users - view list | X | X | X | X | X | X |
Users - view login IDs | X | X | X | X | ||
Users - view primary email address | X | X | ||||
Web Conferences - create | X | X |
COURSE OBSERVER-TYPE ROLES
The table below lists the Course Observer-Type roles that are available at Texas A&M that are assigned via Department Schedulers. For additional guidance on enrolling Course Observer-Type roles or identifying a Department Scheduler, faculty can seek assistance from their department or their Dean’s office. Each department has a departmental scheduler and if they are not familiar with you that may be, they can ask their Dean’s office.
LMS Course Role Code | Definition | Banner Table | Description in Banner |
---|---|---|---|
Faculty Peer Evaluator | Individual enrolled to observer course instructor for tenure or promotion, or for a quality assurance program to evaluate online course quality.Role must be assigned by Department Schedulers. | Enrolled from SWASECT. | AC_PE – LMS Peer Evaluation |
Student Peer Mentor | Individuals enrolled into a course by the Academic Success Center to act as Peer Mentors associated with students in a course. Role must be assigned by Department Schedulers. | Enrolled from SWASECT. | AC_SM – LMS Student Mentor |
Transcriber | Individual enrolled into a course to assist disabled students that have filed for an accommodation through the Department of Disability Resources.Role must be assigned by Department Schedulers. | Enrolled from SWASECT. | AC_TS – LMS Transcriber |
Visiting Student | Student enrolled into a current-semester course to observe current content, course structure, and third-party tools. Use of this role should align with Student Rule 2.1.Role must be assigned by Department Schedulers. | Enrolled from SWASECT. | AC_VS – LMS Visiting Student |
***Special Note: Course roles are derived from SSBSECT, SFRSTCR, and SWASECT forms in the SIS or through ORCA. An individual may only be assigned to one course role per course. Students enrolled in the course may not be assigned any other course role other than the Student role. |
Permissions
The table below illustrates the permissions provided by Canvas that determine how a Course Observer role can interact with course content, features, and tools.
Permissions | Faculty Peer Evaluator | Student Peer Mentor | Transcriber | Visiting Student |
---|---|---|---|---|
Announcements - view | X | X | X | X |
Conversations - send messages to individual course members | X | |||
Course Calendar - add / edit / delete events | X | |||
Discussions - post | X | |||
Discussions - view | X | X | X | X |
Texas A&M Student Observer Role
Student Observers are visible to teachers in Canvas. They will appear in the People section of a course in Canvas and list their paired students. If there are no students participating in programs that required Student Observers to be enrolled in your course(s), no Student Observers will be added.
Student Observers will complete the two required trainings in order to receive access to view and monitor student information in the course.
LMS User Role Code | Definition | Banner Table | Description in Banner |
---|---|---|---|
Student Observer | Individual enrolled to observe assigned students | Enrolled from ORCA. | Enrolled from ORCA. |
Permissions
Permissions | Student Observer |
---|---|
Announcements - view | X |
Assignments and Quizzes - add / edit / delete | |
Assignment Submissions - view | X This includes Group assignment submissions |
Assignment Submissions - submit | |
Collaborations - create | |
Course Content - view | X |
Course Content - add / edit / delete | |
Course Files - add / edit / delete | |
Discussions - view | X |
Discussions - create / post / modify | |
Discussions - reply | |
Grades - view | X Only grades of the assigned student |
Grades - edit / add / edit / delete | |
Inbox - view | X Only messages sent to Student Observer; no ability to view direct messages sent to assigned student. |
Inbox - reply | |
Modules - view | X |
Modules - edit / duplicate | |
Pages - view | X |
Pages - add / edit / delete | |
People - view | |
Peer Reviews - view | X |
Course Available on User Dashboard | X |
Enterprise Third-Party Tools
Tool | Student Observer |
---|---|
Google Assignments | |
Gradescope | X Accessed as themselves in a Student role; can submit assignments on their own behalf, not the student's. |
Mediasite | X Accessed as themselves in a Student role; can submit assignments on their own behalf, not the student's. |
Office 365 | |
Peerceptiv | X Accessed as themselves in a Student role; can submit assignments on their own behalf, not the student's. Ability to view other student submissions as part of the peer review process. |
Perusall | X Accessed as themselves in a Student role; can submit assignments on their own behalf Ability to view other student interaction. |
Zoom | X Can watch linked Zoom recordings. |
Student Observer Role Opt In Process
The Student Observer Role Opt In Process can be accessed through ORCA. This process will allow Instructors of Record that are assigned to teach course sections with students that require an individual to be assigned to observe them the ability to update their preferences for the specified term.Opt In Communication Timeline
Below is the timeline of communication you will receive throughout the opt-in process that will vary depending on the preference you select.Course and User Observer Role Comparison
The table below illustrates the permissions provided by Canvas that determine how a Student Observer role can interact with course content, features, and tools. It compares the Student Observer role to 4 additional observer-type course roles at Texas A&M. The X in a cell indicates permissions the role has in a course. If the cell is blank, then the role does not have the respective permission.Permissions | Student Observer | Visiting Student | Student Peer Mentor | Faculty Peer Evaluator | Transcriber |
---|---|---|---|---|---|
Role Type | User Role | Course Role | Course Role | Course Role | Course Role |
Announcements - view | X | X | X | X | X |
Assignments and Quizzes - add / edit / delete | |||||
Assignment Submissions - view | X This includes Group assignment submissions | ||||
Assignment Submissions – submit | |||||
Collaborations - create | |||||
Course Content - view | X | X | X | X | X |
Course Content - add / edit / delete | |||||
Course Files - add / edit / delete | |||||
Discussions - view | X | X | X | X | X |
Discussions - create / post / modify | |||||
Discussions - reply | |||||
Grades - view | X Only grades of the assigned student | ||||
Groups - view | |||||
Groups - add / edit / delete | |||||
Inbox - view | X Only messages sent to Student Observer; no ability to view direct messages sent to assigned student. | ||||
Inbox - reply | |||||
Modules - view | X | X | X | X | X |
Modules - edit / duplicate | |||||
Pages - view | X | X | X | X | X |
Pages - add / edit / delete | |||||
People - view | |||||
Peer Reviews - view | X | ||||
Course Available on User Dashboard | X | X | X | X | X |
How the Student Observer Role Supports Student Athletes' Academic Success
The Office for Academic Innovation has partnered with the Center for Student-Athlete Services to create a process to allow course instructors to opt in to the Observer program each semester. If course instructors choose to opt in, scholastic supervisors will be enrolled as Student Observers assigned to students in a course.
Communication
- All communication sent to instructors and students is archived and can be found on Campus Messages.
- Students will receive communication about this process directly from the Center for Student-Athletes. Course instructors will receive communication about the Observer program in the following ways:
- Email on the day the opt in window opens, typically on the last day of add/drop
- Reminder email 48 hours before the deadline closes
- Email confirmation with the selected preference
Permissions
Student Observers have read-only access to the following student-specific areas of course(s):Permissions | Student Observer |
---|---|
Role Type | User Role |
Announcements - view | X |
Assignment Submissions - view | X This includes Group assignment submissions |
Assignment Submissions – submit | |
Course Content - view | X |
Discussions - view | X |
Discussions - create / post / modify | |
Discussions - reply | |
Grades - view | X Only grades of the assigned student |
Grades - add / edit / delete | |
Inbox - view | X Only messages sent to Student Observer; no ability to view direct messages sent to assigned student. |
Inbox - reply | |
Modules - view | X |
Pages - view | X |
People - view | |
Peer Reviews - view | X |
Course Available on User Dashboard | X |
Texas A&M Community Roles
Communities in Canvas are non-academic course shells that are not associated with course sections maintained by the Office of the Registrar and do not have a connection to Compass, so the process for managing enrollments will be carried out through ORCA.
Once your Community has been created, it will have The Texas A&M University Community template that is unique to the typology selected. The Community templates have been designed for ease of use by Community Leaders, Co-Leaders, Evaluators, and ultimately Participants.
Student Observers will complete training in order to receive access to the course to view and monitor student information.
LMS Course Role Code | Definition | Banner Table | Description in Banner |
---|---|---|---|
Leader | Instructor for a community college | Enrolled from ORCA | N/A |
Co-Leader | Secondary instructor for a community | Enrolled from ORCA | N/A |
Assignments and Quizzes - add / edit / delete | Individual that provides grading of items within a community | Enrolled from ORCA | N/A |
Conversations - send messages to entire class | Individual functioning as a student within a community | Enrolled from ORCA | N/A |
Permissions
The table below illustrates the permissions that determine how Community roles can interact with course content, features, and tools.
Permissions | Leader/Co-Leader | Participant | Evaluator |
---|---|---|---|
Analytics - view pages | X | ||
Announcements - view | X | X | |
Assignments and Quizzes - add / edit / delete | X | ||
Conversations - send messages to entire class | X | ||
Conversations - send messages to individual course members | X | X | |
Course Calendar - add / edit / delete events | X | ||
Course Content - add / edit / delete | X | ||
Course State - manage | X | ||
Courses - change visibility | |||
Courses - view usage reports | X | ||
Discussions - create | X | X | |
Discussions - moderate | X | ||
Discussions - post | X | X | |
Discussions - view | X | X | X |
Grades - edit | X | X | |
Grades - view all grades | X | X | |
Grades - add / edit / delete | X | ||
Grades - view all student groups | X | X | X |
LTI - add / edit / delete | |||
Learning Outcomes - import | X | ||
Manage Course Files - add | X | ||
Manage Course Files - delete | X | ||
Manage Course Files - edit | X | ||
Manage Course Pages - create | X | X | |
Manage Course Pages - delete | X | X | |
Manage Course Pages - update | X | X | |
Question banks - view and link | X | ||
Rubrics - add / edit / delete | X | ||
Student Collaborations - create | X | X | |
Users view list | X | X |
Texas A&M Account Level Roles
Your School, Colleges', or Branch Campus’ Academic Liaison is a new resource with Texas A&M’s transition to Canvas. Each Dean has identified at least one Academic Liaison per School/College. This group is going through training and networking with each other to ensure they can be of assistance. Your Academic Liaison (or AL for short) can assist you troubleshooting issues with Canvas tools and features, applying online course design and facilitation best practices, and assisting with content import.What an Academic Liaison Can Do for You
An Academic Liaison (AL) is typically a staff member in a School, College, or Branch Campus that regularly supports faculty and staff with academic technology and/or instructional design needs.Your School, College, or Branch Campus’ AL can help you in the following ways as you use Texas A&M's digital learning environment:
|
Permissions | Academic Liaisons |
---|---|
Analytics - view pages | X |
Announcements - view | X |
Assignments and Quizzes - add / edit / delete | X |
Conversations - send messages to entire class | |
Conversations - send messages to individual course members | |
Course Calendar - add / edit / delete events | X |
Course Content - add / edit / delete | X |
Courses - change visibility | |
Courses - view usage reports | X |
Discussions - create | X |
Discussions - moderate | |
Discussions - post | X |
Discussions - view | X |
Grades - edit | X |
Grades - select final grade for moderation | X |
Grades - view all grades | X |
Grades - view audit trail | X |
Groups - add / edit / delete | X |
Groups - view all student groups | X |
Item Banks - manage account | |
LTI - add / edit / delete | |
Learning Outcomes - add / edit / delete | X |
Learning Outcomes - import | X |
Manage Course Files - Add / Delete / Edit | |
Manage Course Sections - Add / Delete / Edit | |
Manage Courses - Add / Conclude / Delete / Reset | |
Manage Courses - Publish | X |
Manage Pages - create / delete / update | X |
Outcome Mastery Scales - add / edit | X |
Outcome Proficiency Calculations - add/edit | |
Question banks - view and link | X |
Rubrics - add / edit / delete | |
Users - view list | X |
Users - view login IDs | X |
Users - view primary email address |
Becoming an Academic Liaison in Canvas
|
|
| |||
|
|
|
Texas A&M Mediasite Roles
Texas A&M Mediasite Role Definitions and Permissions
Role | Definitions | MyMediasite Portal | Presentations - add, edit, delete | Presentations - edit permissions | Mediasite Management Portal* | Shared Folders within College/School - add, edit |
---|---|---|---|---|---|---|
Teacher | Instructor for a course | X | X | X | ||
Mediasite Liaison | Individual within the School/College who regularly supports faculty and staff with academic technology and/or instructional design needs | X | X | X | X | X |
*The Mediasite Management Portal cannot be accessed within the LMS. |