We recommend reviewing each of the following items to ensure accuracy within your gradebook: 

Assignment groups and weights

• Have you created all the assignment groups to reflect your course grading policy in your syllabus? 
• If you use a weighted total with percentages, have you enabled the option to weigh the final grade using weights? 
• Are the weights accurate? 
• Are you using extra credit? If so, refer to the guide for giving extra credit in Canvas or watch our Assigning Extra Credit in Canvas (27:37) on-demand recording for additional guidance. 

For more information, watch Creating and Editing Assignment Groups (4:30).

Assignment Group Rules

• If you drop the lowest grade(s) in any of the assignments, have you added and reviewed the rules? Any dropped grades will be identified with an orange cell color by default and say DROPPED in Speedgrader for the individual submission. 

For more information on setting up group rules, watch Assignment Group Rules (4:16). For more information on how Canvas calculates group rules, see this Group Rules document.


Late and Missing Submissions 

• Have you entered all grades? This is crucial as the integration for Howdy requires all grades to be entered to limit any discrepancies. 
• If you have a late policy, did all the assignments that are late receive the appropriate grade? If not, you will need to enter all grades to limit any discrepancies between Howdy and Canvas. 
• Have you entered zeros where appropriate for missing work? If not, you will need to enter all grades to limit any discrepancies between Howdy and Canvas. Review Step 3 to ensure zeros are entered correctly.
• Have you marked students grades as excused where necessary? If not, you will need to enter all grades to limit any discrepancies between Howdy and Canvas.

For more information, watch Late and Missing Policies in Canvas (5:55). 

A course Grade Scheme must be setup in Canvas in order to display a final letter grade to be imported into Howdy. A Grade Scheme is a way of organizing student performance into levels of achievement. Once the scheme is applied, the achievement level will appear after the numerical grade in the Canvas Gradebook Total column. Grading schemes should be either a standard Course Letter Grade (A, B, C, D, F) or Satisfactory/Unsatisfactory (S/U). The Course Letter Grade scheme cannot not include the plus (+) or minus (-) in order to be imported into Howdy. Included with the TAMU template, we have enabled the following course grade scheme set by default: 
 
 
100-90% = A
90-80% = B
80-70% = C
70-60% = D
60-0%   = F
 
If the grade scheme needs to be edited, use the steps below to select or manage the course grade scheme: 
 

1. From the course navigation, click on Settings.
2. From the Course Details tab, select the Enable course grading scheme checkbox.
3. Click View grading scheme to view the current schemes available.
4. In the pop-up window, click Select Another Schemeto change the grading scheme. The Course Letter Grade should have the letter options without the plus or minus ranging between 100-0.
   • If the course requires the Satisfactory/Unsatisfactory scheme, select the Satisfactory/Unsatisfactory grading scheme added by default in Canvas.
   • This section also allows to create a custom grading scheme and adjust the percentage range for each letter grade to set to by selecting manage grading schemes and Adding grading scheme.
5. After the correct scheme is selected, select Done.
6. When changes have been completed click Update Course Details at the bottom of the page.

For more information, watch Grade Schemes in Canvas (5:35) or visit How do I enable a grading scheme for a course? 

Use the integration in Howdy to import midterm and final grades from Canvas. Instructors of Record should first review their Canvas course and gradebook setup prior to performing the grade submission in Howdy. This process will only be available during the defined grading period window.
Before submitting final grades, ALL grades must be entered in Canvas (including zeros where necessary) to ensure accuracy. The import process for submitting final grades will assume missing grades are zeros and may lower the grade imported in Howdy, potentially causing students to view a lower grade in Howdy than what is displayed in Canvas. 
 

Post Grades

After entering all grades, ensure that all grades are posted. This is crucial as the integration for Howdy requires all grades to be posted and visible to students to limit any discrepancies. For more information, watch Posting Grades in the Canvas Gradebook (4:16).

After you have reviewed, posted, and entered grades, you will need to review the Total Column in the Canvas Gradebook. If the Total Column doesn’t look correct, repeat the previous steps. If you know you need to make manual adjustments, refer to the Manual Grade Override Options using Excel section.

Even if it looks correct, we strongly recommend you also follow the directions below to help minimize discrepancies. Review the Unposted Current Grade column used for Midterm Grade Submission and Unposted Final Grade column used for Final Grade Submission.   In addition, you will want to compare these columns with the Current Grade column to limit discrepancies. The Current Grade column reflects the grade currently visible to the student.
To compare the gradebook columns: 
1.      Click on Grades from the course navigation.
2.      On the top left of the Gradebook, click on Actions, then select Export. 
3.      When the export is completed, Canvas will download the CSV file automatically to your computer. 
4.      Compare the Unposted Current Grade column for Midterms or Unposted Final Grade column for Final Grades to ensure these are the grades you want sent to Howdy. The Unposted Current Grade column is what is visible in Canvas and will be imported for midterm grade submission, and the Unposted Final Grade column is what will be imported for final grade submission. 
5.      We also recommend comparing the column with the Current Grade column. The Current Grade column is what is visible in Canvas to students. Comparing these two columns will help eliminate confusion and discrepancies between what you see and what the student sees.
6.      If anything does not look correct, repeat the previous steps to help finalize your grades.
The videos below illustrates how to compare the Unposted Current Grade column and Unposted Final Grade column:

If you find any discrepancies when comparing these columns, navigate back to Canvas to resolve any potential issues. Please use our support options for any additional support. 
For more information, please view How do I export grades in the Gradebook? 

Note: If you enabled the Override column to manually enter grades for students, review this column and ensure you have entered grades for all students.

Legacy Class Roster:

1. In Howdy, click the Faculty/Teaching tab.
2. On the Faculty/Teaching tab, in the Instructor Class Management or Associate Self Service section, click Class Roster and Syllabus, locate the course, and then click View.
3. To proceed to grade submission, click the Enter link in any student’s Midterm/Final column. If there are existing grades, click the grade instead.

For more information on posting final grades in Howdy visit Office of the Registrar Online Grading Instructions for Howdy 

New Class Roster:

1. In Howdy, click the Howdy Dashboard tab.
2. On the Howdy Dashboard tab, click Courses, and then click My Courses. Locate the desired course and double click the row to view.
3. Click to expand the Canvas Grade Import box.

Throughout the Summer of 2024, Enterprise Information Systems (EIS) will be analyzing and deploying feedback based enhancements while the Legacy Class Roster is available in parallel and is still the default on the Faculty/Teaching tab of Howdy. Feedback/suggestions are welcome at howdy@tamu.edu

1. To import grades, click the Import Grades from Canvasbutton. Wait until the process is complete and moves to the status page.
   • For Midterm grades, select the Import Midterm Grades button.
   • For Final grades, select the Import Final Grades button.
2. Review the import errors (if applicable) and confirm grades appear successfully. Clicking the Import Final Grades button again will override grade changes made in Canvas or Howdy. Howdy will display a message if any changes are detected.
3. After grades have been entered for all the students, click on the Submit button at the bottom of the roster. Clicking Submit will save the grades as you have entered them. A statement near the top of the grading roster will appear, stating that grades have been received. In the New Class Roster, grades are saved automatically and there is no Submit button.
4. If grades need to be submitted for additional course sections, click the My Courses tab and repeat the import grade process.

View a visual, step-by-step walkthrough, plus additional guidance on the Final Grade submission process on our Final Grade Submission Playlist.  

The Override column may be used in your Gradebook if you would like to manually curve or modify the existing grade in the Total column. This column will accept a letter grade using the existing grade scheme (A, B, C, D, F or S/U). The Grade Submission feature in Howdy will use the Override column if it is added in your course Gradebook. 

If you enable the Override column for midterm grade, you will be able to manually enter/modify the final grade, use a CSV to modify the Final Score to reflect the course grading scheme OR turn off the Override column for final grade submission.
 
Note: If you enabled the Override column to manually enter grades for students, review this column and ensure you have entered grades for all students. 

To enable the Override column: 

1. From the course navigation, click on Grades. 
2. On the top right, click on the Settings (gear) Icon.
3. On the menu that pops up, click on the Advanced tab.
4. Check the box for Allow final grade override.
5. Click Done.
6. Locate the Override column in your Gradebook and type the desired letter grade in the column. 

For more information, please view How do I override a student’s final grade in the Gradebook?

If you would like to use Excel to manage your grades, you have the ability to create a column with a grade that can be imported into Canvas and convert to the applicable grade scheme. 

You will need to ensure your grade scheme is set before trying these steps.
 

1. From the course navigation, click on Grades.
2. On the top left of the Gradebook, click on Actions, then select Export.
3. When the export is completed, Canvas will download the CSV file automatically to your computer.
4. Locate the column titled Override Score and enter the new grade in numerical form that reflects the course grading scheme. Canvas will convert this number to the grade scheme you have set. When done, save the CSV file.
5. Navigate back to the Gradebook by clicking on Grades from the course navigation.
6. On the top left of the Gradebook, click on Actions, then select Import.
7. Click Choose File to select the saved CSV file, and then click Upload Data.
8. Review the scores that were changed and click Save Changes when complete.
9. On the pop-up window that appears, click Ok.
10. Review the Override column with the converted override letter grade.  

For more information, watch Overriding Grades in Canvas (6:16) or view the Gradebook CSV File Upload video.