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Digital Learning Environment Reminders

 
 

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eCampus Exit


eCampus is only available for Summer 1, 2, and 10-week terms. After that, the system will be retired at Texas A&M University and will not longer be accessible by faculty, staff, or students.





 
 
 

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Canvas Migration


Need help importing your course content from eCampus to Canvas or from Canvas to Canvas? Schedule a 30-minute,one-on one appointment with an LMS expert who can guide you through the process.

Sign-up for a consultation


 
 

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Section Merging


Course sections may be merged via ORCA. We have implemented a merge deadline for each semester to ensure student data integrity. Please see the Course Visibility in Canvas table for the merge deadlines for each semester.



 

All About Canvas Shells

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Canvas Shells at a Glance


Shell Type

Abbreviation

Template

File Storage Quota

Visibility Duration

Student Enrollments

Course
Associate Roles

Deliver Content

Request Process

Practice Shells PRAC_ Yes 1 GB TBD None None No Upon Request (aihelp@tamu.edu)

Eventually via ORCA
Development Shells DEV_ No (by default); can be added upon request 1 GB TBD None Upon Request (aihelp@tamu.edu) No Upon Request (aihelp@tamu.edu)

Eventually via ORCA
Storage Shells* ZSTOR_ No 1 GB Through August 2022 None None No See Storage Shell FAQs
Live Shells   Yes 1 GB Last late grading date of each semester Yes Added via ORCA Yes Provisioned for Summer 2021 and Fall 2021
*For purposes of Blackboard Sunset only.
 
 

Canvas Shell Typology

TAMU Course Definitions 

Texas A&M University Template in Canvas

The Texas A&M University template in Canvas has been designed for ease of use by course instructors; and student-facing resources have been embedded to augment the student experience.

 

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How to Migrate Content from the Canvas Spring to Summer Template

 

Syllabus

Minimum Syllabus Requirements included in the Canvas Template


The Canvas implementation team has worked closely with the Faculty Senate to include the Minimum Syllabus Requirements into the Syllabus page of the Canvas template.
 
  • Content on the Syllabus page is formatted for course instructors to enhance and add to as needed.
  • ​The Faculty Senate has consolidated all minimum syllabus requirements into one document, no longer necessitating separate versions for College Station, Galveston, and Qatar.
  • Please consult the Faculty Senate website for the most up-to-date announcements about Minimum Syllabus Requirements.

Exporting your Syllabus from Canvas

 
Once you have customized your Syllabus page, we encourage you to use the following steps to download your syllabus from Canvas and upload as a PDF to Howdy.
 
  • Navigate to your completed syllabus page in Canvas
  • Go to the print option in your web browser (shortcut is Ctrl + P for Windows, Command + P for Mac)
  • Select "Save as PDF" or “Open as PDF” in the print box
  • Download and/or save the page to your desktop 
  • Upload saved PDF syllabus into Howdy

Course Visibility in Canvas

Term

Available in Banner

Date Loaded into Canvas

IOR Course Merge End Date

Absolute Course Merge End Date

Course Start Date

Course End Date

Course Available Until* 

Spring 2021 Available 11/17/2020 1/11/2021 1/18/2021 1/19/2021 4/29/2021 6/4/2021
Summer 1 2021 Available 4/6/2021 5/24/2021 5/27/2021 6/1/2021 7/2/2021 9/3/2021
Summer 10 Week 2021 Available 4/6/2021 5/24/2021 5/27/2021 6/1/2021 8/9/2021 9/3/2021
Summer 2 2021 Available 4/6/2021 6/28/2021 7/2/2021 7/6/2021 8/9/2021 9/3/2021
Fall 2021 4/27/2021 5/3/2021 (tentative) 8/23/2021 8/27/2021 8/30/2021 12/18/2021 1/21/2022
*After Course Available Until date have passed, course will be removed from Canvas dashboard for faculty, TAs, and students. These courses will still be available under All Courses section as a Read only course.
 

Student Visibility of a Course


When a course instructor publishes their course, the published content is visible to students who are enrolled in the course. However, the course remains in a Read Only state until the first day of the term (set by the part of term start date), at which time students are able to interact with the course content, including posting on Discussions, submitting Assignments, and taking a Quiz. Please note that courses are NOT automatically Published. This needs to be done by the course instructor.

ORCA

ORCA at a Glance


Combine Course Sections in ORCA

Summer 1 and 10 Week Course Merge Reminders

Course Intructors will be able to use ORCA to combine sections for Summer 1 and 10 Week until 11:59 PM on Monday, May 24. After that, requests need to route through aihelp@tamu.edu until 5:00 PM on Thursday, May 27. Courses will not be merged after 5:00 PM on May 27.  
 

Summer 2 Course Merge Reminders

Course Intructors will be able to use ORCA to combine sections for Summer 2 until 11:59 PM on Monday, June 28. After that, requests need to route through aihelp@tamu.edu until 5:00 PM on Friday, July 2. Courses will not be merged after 5:00 PM on July 2.  
 

Fall Course Merge Reminders

Course Intructors will be able to use ORCA to combine sections for Fall until 11:59 PM on Monday, August 23. After that, requests need to route through aihelp@tamu.edu until 5:00 PM on Friday, August 27. Courses will not be merged after 5:00 PM on August 27.
 


Course Combination Types


Course Merge Deadline 

There are two deadlines associated with each term: The first is the last date that Instructors of Record can combine sections using the self-service option in ORCA. The second date is the final date that the Office for Academic Innovation can accept requests to merge course sections ahead of a given term.

When course sections are merged after students interact with a course, those interactions are lost and cannot be recovered. For this reason, we will not merge courses after the second deadline, which will always fall before the start of the term to ensure student data is not lost. We appreciate your understanding of why we need to maintain this sequence of dates, and we can support your merge request needs ahead of the start of the term.

Please visit the Course Visibility page for the full list of course merge deadlines for each semester.
 

Duplicate Sections

ORCA now has the ability to create duplicate sections of Live Shells. These are meant to be used for sections that need two sets of content.
Example: a combined course with multiple sections and a duplicate course is needed for only lab or section specific content.


Add Course Associate Roles in ORCA

 

Procedures for Non-Employee Training in TrainTraq PDF

 

All individuals associated with a course in Canvas are required to have completed FERPA and Information Security Awareness training in TrainTraq. This includes Canvas course associate roles (Lead TA, TA, Designer, Grader, Grade Submitter).

 
FERPA training will need to be recertified every four years. Information Security Awareness training will need to be recertified every year.
Those who have not completed these trainings will be listed as "Training Required" when added through ORCA. Upon completion of the required trainings, the individual will be added to the section(s) in the respective course associate role. 


Please see our Texas A&M Course Role Definitions section for further details on these roles.

ORCA FAQ

Grade Submission to Howdy from Canvas

Use the seamless integration for submitting grades directly from Canvas into Howdy using the steps outlined below. Instructors will first want to review their Canvas course and gradebook setup prior to performing the grade submission in Howdy. The grade submission process will pull grades into Howdy from Canvas. Grades can be submitted for final grades and midterm grades (if applicable). 
 

Canvas Course


 

Howdy Grade Submission

Once the Gradebook in Canvas is set up correctly and reviewed for accuracy, the Instructor of Record or Grade Submitter roles can submit grades to Howdy by pulling Midterm or Final grades from Canvas. If you have multiple sections, you will have to complete these steps for every course section, even if the course is merged in Canvas.

Office of the Registrar Online Grading Instructions for Howdy


What is a Canvas Grade Scheme? 

In Canvas, a grade scheme is a way of organizing student performance into levels of achievement. Grade schemes can include any number of achievement levels. Each achievement level has its own range, and a grade (e.g., A, B, C) or performance indicator (e.g., Excellent, Good, Fair) to represent it. Once the scheme is applied, the achievement level will appear after the numerical grade in the Canvas Gradebook Total column.

Please refer to these Canvas Community resources for step-by-step instructions on how to add a grading scheme in a coursehow to enable a grading scheme for a course, or contact the Office for Academic Innovation for additional support.


Resolving Incompletes Outside of LMS

Course instructors needing to resolve an incomplete have the ability to do so outside of Canvas. Below are suggested strategies and resources depending on the scenario necessitating the “Incomplete.” Please note that “Incomplete” grades assigned in eCampus that are not resolved before August 31, 2021 will need to use these same strategies.

Resolving Incompletes in Canvas

Course instructors can request an incomplete section in Canvas. Please follow the step-by-step guide below:

Courses Using eCampus in Summer 2021

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Course instructors who choose to use eCampus in Summer 2021 will need to follow the eCampus Course Request Process to request courses through eCampus Tools.
 

Requests for Combined, Stacked, or Cross-Listed Courses in eCampus 

If you need your course combined, stacked, or cross-listed in eCampus, please follow these steps:
  • Email aihelp@tamu.edu
  • Add Subject: Summer Course Combining Request
  • In the body of the email include: subject, course and section number(s) of all courses to combine

 

Please note that course combining should be completed before students have access to the course and before content is added.

Requests for Adding Additional Members to your Course in eCampus 

If you need to add additional members to your course (i.e. TAs, Alternative Instructors, etc.), please follow these steps. 
  • Visit eCampus Tools and log in
  • Click on Member Management
  • Choose the course to add members to
  • Enter the UIN or NetID of member, click Validate, and select the course role
  • For a detailed list of steps and role definitions, visit Member Management in eCampus Tools