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Now Live: Student Observer Role Opt-In Process for Athletics

June 03, 2022

Now Live: Student Observer Role Opt-In Process for Athletics

You are receiving this message because you are assigned to teach a course in Summer 2022 with student athlete(s) enrolled.


The Student Observer role access in Canvas has been designed to reduce the administrative burden for instructors who have student athletes in their course sections. A faculty opt-in process gives Instructors of Record the option to allow Scholastic Supervisors to use Canvas to track, monitor, and report requirements to ensure student athletes at TAMU meet NCAA eligibility standards.
 

 

 
Through the Observer Role program, the Center for Student Athlete Services not only upholds standard academic integrity policies and practices, but also ensures that Student Observer access in Canvas is restricted to only material that has been published and released by the instructor.

Watch this video to learn the value of the Observer Program for Athletics and hear from a student athlete.
 
 
 
IMPORTANT INFORMATION ABOUT THE OPT-IN PROCESS

You will need to OPT IN to have a Scholastic Supervisor enrolled as a Student Observer in your Canvas course.

 
  • The Student Observer role opt-in process for Athletics is now live in ORCA.
  • You will need to opt in by June 8.
  • Your preferences can be updated and modified until June 8 at 11:59 PM CT via ORCA.
  • Only the Instructor of Record assigned to the course can update their preferences in ORCA.
  • You will receive email confirmation once you have made your selection in ORCA.
  • If you choose to opt in to the Observer Program for Athletics, Scholastic Supervisors will be assigned the Student Observer role and have read-only access to view course content, syllabus, assignment details, and grades of the assigned student in Canvas.
  • Scholastic Supervisors will be enrolled in Canvas courses for instructors who opt in on June 9.
  • Detailed information on the role, how to opt in, and demos of what the Student Observer role can and cannot do in course Canvas can be viewed on the Student Observer page.
 
Watch this video to learn more about what a Scholastic Supervisor can and cannot view as a Student Observer in your Canvas course.
 
 
WATCH HERE
 
Watch this video for a demo on how to opt in to the Observer Program for Athletics via ORCA, view your section(s) with student athletes enrolled, and update your opt-in preference.
 
 
WATCH HERE
 
 
IF YOU DO NOT CHOOSE TO OPT IN
If you do not follow the steps above to opt in, by default you will be considered opted out of the Observer Program for Athletics. As a result, you will need to take specific actions for NCAA reporting purposes for the student athlete(s) enrolled in your course(s).

NCAA rules and regulations require student-athletes to meet certain academic benchmarks to be eligible for competition. Due to these requirements, the Center for Student-Athlete Services provides academic support and resources, as well as actively monitors their academic progress. If you choose to opt out of Student Observers in your class, the Center for Student-Athlete Services will request multiple updates throughout the semester on the academic status of all student-athletes in your class. These requests will be sent via progress reports and individual emails asking information such as class attendance, current grades, and remaining assignments.

Please visit this link for more information on the Center for Student-Athlete Services’ responsibilities for student-athlete requirements.
 
OPT IN TIMELINE WITH ASSOCIATED COMMUNICATION
Below we have provided a timeline of key dates and communication you may receive throughout the opt-in process that will vary depending on the preferences you make.
 
Messaging Timeline
 
COMMUNICATION WITH STUDENTS
The Center for Student Athlete Services has communicated about the Observer Role Program to student athletes. You may access that message here.