Scroll back to the top

Canvas Roles


Canvas Roles

Canvas roles can be categorized as administrative, teaching, or associate. Permissions are assigned to each type of role in Canvas.

Texas A&M Course Role Definitions

Canvas allows institutions to customize course roles. You may notice that other institutions have a different list of course roles. Texas A&M University has customized our list based on best practices recommended by Canvas, consultation with peer institutions, compliance with student privacy, and upholding Student Rules.

SWASECT Roles for Howdy, Canvas, and AEFIS

LMS Course Role Code

Definition

Banner Table

Description in Banner

Alternate Teacher

Secondary instructor for a course and enrolled in a section as indicated from Compass.

Instructor enrolled from SSASECT with primary indicator not checked.

LMS Alternate Teacher

Course Designer

Individual that provides specific course design, accessibility requirements, navigation, and creation of digital content (audio & video files) for a course within the Learning Management System (LMS).

Enrolled from SWASECT - AC_CD

LMS Course Designer

Grader

Individual that provides grading for all course assignments, assessments, and other projects within the course.

Enrolled from SWASECT - AC_LG and/or ORCA.

LMS Grader

Grade Submitter

Individual with that can submit final academic course grades from the LMS to the SIS.

Enrolled from SWASECT - AC_GR and/or ORCA.

Final Grade Submissions

Librarian

Individual in a course that manages library resources. 
Role must be assigned by Department Schedulers.

Enrolled from SWASECT.

AC_LB – LMS Librarian

Faculty Peer Evaluator

Individual enrolled to observer course instructor for tenure or promotion, or for a quality assurance program to evaluate online course quality.
Role must be assigned by Department Schedulers.

Enrolled from SWASECT.

AC_PE – LMS Peer Evaluation

Student

 Individual student for an academic course and enrolled in a section.

Enrolled from SFRSTCR.

 

Student Peer Mentor

Individuals enrolled into a course by the Academic Success Center to act as Peer Mentors associated with students in a course.
Role must be assigned by Department Schedulers.

Enrolled from SWASECT.

AC_SM – LMS Student Mentor

Teaching Assistant

Individual acting as a teaching assistant working with the teacher within a course and responsible for content, features, tools, and/or grades.

Enrolled from SWASECT - AC_TA and/or ORCA.

LMS Lead Teaching Assistant

TA Lead

Individual acting as Lead TA responsible for managing groups of TAs across courses and sections.

Enrolled from SWASECT - AC_LT and/or ORCA.

LMS Lead Teaching Assistant

Transcriber

Individual enrolled into a course to assist disabled students that have filed for an accommodation through the Department of Disability Resources.
Role must be assigned by Department Schedulers.

Enrolled from SWASECT.

AC_TS – LMS Transcriber

Visiting Student

Student enrolled into a current-semester course to observe current content, course structure, and third-party tools. Use of this role should align with Student Rule 2.1.
Role must be assigned by Department Schedulers.

Enrolled from SWASECT.

AC_VS – LMS Visiting Student

***Special Note: Course roles are derived from SSBSECT, SFRSTCR, and SWASECT forms in the SIS or through ORCA.
 

Assigning Course Roles in Canvas

The processes by which course teaching and associate roles are assigned to a Canvas user are listed below. 
 
All individuals associated with a course in Canvas are required to have completed FERPA and Information Security Awareness training in TrainTraq. This includes Canvas course associate roles (Lead TA, TA, Designer, Grader, Grade Submitter).
FERPA training will need to be recertified every four years. Information Security Awareness training will need to be recertified every year.
 

Canvas Course Roles at a Glance 

 


Course Teaching Roles via Compass 


Teacher
Alternate Teacher
Student












 

 


Course Associate Roles Assigned via
Department Scheduler


Course Designer
Grader
Grades Submitter
Teaching Assistant
Lead Teaching Assistant
Student Peer Mentor
Faculty Peer Evaluator 
Transcriber
Visiting Student
Librarian

 

 


Course Associate Roles Assigned via ORCA


Course Designer
Grader
Grades Submitter
Teaching Assistant
Lead Teaching Assistant









 

 

Permissions by Course Role

Permissions

Student

Teacher

Alternate Teacher

Lead TA 

TA

Grades Sumitter

Grader

Designer

Observer

Visitng Student

Peer Evaluation

Student Peer Mentor

Transcriber

Analytics - view pages   X X X X                
Announcements - view X X X X X     X X X X X X
Assignments and Quizzes - add / edit / delete   X X X X     X          
Canvas Insights (Beta) - View   X X X                  
Conversations - send messages to entire class   X X X X     X          
Conversations - send messages to individual course members X X X X X     X       X  
Course Calendar - add / edit / delete events   X X X X     X       X  
Course Content - add / edit / delete   X X X X     X          
Course Files - add / edit / delete   X X X X     X          
Course State - manage   X X X X                
Courses - change visibility               X          
Courses - view usage reports   X X X X     X          
Discussions - create X X X X X     X          
Discussions - moderate   X X X X     X          
Discussions - post X X X X X     X       X  
Discussions - view X X X X X   X X   X X X X
Grades - edit   X X X X X X            
Grades - select final grade for moderation   X X X X X              
Grades - view all grades   X X X X X X            
Grades - view audit trail   X X                    
Groups - add / edit / delete   X X X X     X          
Groups - view all student groups X X X X X   X X          
Learning Outcomes - add / edit / delete   X X X       X          
Learning Outcomes - import   X X X       X          
Manage Pages - add / edit / delete   X X X X   X X          
Question banks - view and link   X X X X     X          
Rubrics - add / edit / delete   X X X X     X          
Users - view list X X X X X X X X          
Users - view login IDs   X X X X X X            
Users - view primary email address   X X X X                

Academic Liaisons

Your School, Colleges', or Branch Campus’ Academic Liaison is a new resource with Texas A&M’s transition to Canvas. Each Dean has identified at least one Academic Liaison per School/College. This group is going through training and networking with each other to ensure they can be of assistance to you during the Canvas implementation and beyond. Your Academic Liaison (or AL for short) can assist you during the transition from Blackboard to Canvas by troubleshooting issues with Canvas tools and features, applying online course design and facilitation best practices, and assisting with content import.

What an Academic Liaison Can Do for You


An Academic Liaison (AL) is typically a staff member in a School, College, or Branch Campus that regularly supports faculty and staff with academic technology and or/or instructional design needs. ALs have elevated access to their School, College, or Branch Campus’ subaccount in Canvas.

computer icon with yellow person wearing grad cap
Your School, College, or Branch Campus’ AL can help you with the following during the transition from eCampus to Canvas:
  • Troubleshoot issues with Canvas tools and features
  • Apply online course design and facilitation best practices
  • Assist with content import from Blackboard to Canvas
  • Provide guidance with multimedia solutions using Mediasite
  • Point you toward helpful resources

Academic Liaisons by School, College, and Branch Campus


School/College 

Academic Liaison 1 

Academic Liaison 2

Agriculture & Life Sciences  Vidya Patil Jill Fay
Architecture  Diana Benavides  
Mays School of Business Ben Haymond 'Jon Jasperson
College of Dentistry Carmina Castro Jeffrey Lowry
College of Education & Human Development  Jere Liu Ambyr Rios
College of Engineering Ted Seidel Gerry Pedraza
College of Geosciences Irene Ai Jalal Moussoui
Bush School of Govt & Public Service  Lisa Brown Rebecca Burgner
School of Law Mark Collins Xiyao Huang
College of Liberal Arts Shweta Kailani  
College of Medicine Jennifer Maldonado-Castillo Mark McCall
School of Military Science Meredith Simpson  
College of Nursing Kris Wuensche Carol Peckinpaugh
College of Pharmacy Gilbert Reyna  
School of Public Health Patty Luna-Arvizu  
College of Science Kim Ritchie Joanna Pellois
College of Vet Med Tim Ponder Laura Hammons
Galveston Gerald Hughes Martha Lopez
Qatar Miklos Kovacs Karawan Alsaleh

Becoming an Academic Liaison in Canvas

At this time, we are limiting Academic Liaisons membership to two per School, College, and Branch Campus, while also merging membership of LOST (Learning Online Support Team) and Academic Liaisons during the sunset of Blackboard. After the Canvas implementation matures at Texas A&M University, we will open up Academic Liaison membership further.

Requirements for Academic Liaisons

 


Step 1


Full Time Position responsibilities at TAMU include faculty support in the digital learning environment.


 

 


Step 2


Email of support from Dean’s Office (or equivalent).



 

 


Step 3


Complete training requirements: TrainTraq Course 11012, TrainTraq Course 3001, and TrainTraq Course 2113434.


 

 


Step 4


Complete Canvas-specific training requirements distributed by the Office for Academic Innovation.



 

 


Step 5


Gain access to School, College, or Branch Campus Canvas subaccount.



 

 


Step 6


Attend and actively engage in regularly-convened meetings of Academic Liaisons for Canvas updates, submit feedback, and network with others serving in the same role.

 

 

Mediasite Roles

There are two roles within Mediasite: (1) Teacher and (2) Mediasite Liaison. Permissions are assigned to each type of role in Mediasite.
 

Texas A&M Mediasite Role Definitions

 

Role

Definitions

MyMediasite Portal

Presentations - add, edit, delete

Presentations - edit permissions

Mediasite Management Portal*

Shared Folders within College/School -  add, edit

Teacher Instructor for a course X X X    
Mediasite Liaison Individual within the School/College who regularly supports faculty and staff with academic technology and/or instructional design needs X X X X X
*The Mediasite Management Portal cannot be accessed within the LMS.