This will create a single recurring meeting, which is available to use right away with no defined start or end date. It can be reused over and over throughout the semester. You can think of it as your physical classroom, which is always there.

Typically we recommend faculty choose this option so they do not have to recreating meetings over and over for each class they want to teach.

Once created, Canvas will automatically send an announcement with a link to the Zoom page in your course. Additionally, you may consider editing the announcement or creating a new announcement to specify when your Zoom Meeting will take place. For example, if your class meets on Monday, Wednesday, and Friday at 10:00 AM, your Canvas Announcement can direct your students to log in to Canvas, access your Canvas site, click on Zoom in the Course Navigation, then click on the Zoom “Course Meeting” in order to access your Zoom meeting during your class times.

This option is recommended for holding virtual classes in Canvas.

We recommend this option in cases when you need to create a number of “small group” meetings, or when you need to have a meeting for a specific topic (e.g. review session) and specify the date, time and duration.
This option is recommended for one-time and non-recurring meetings in Canvas.

How Zoom Works


 

This option creates your virtual office space.

This will create a recurring meeting with no defined start or end date. It can be reused over and over throughout the semester.

You can enter your Zoom Office Hours meeting at any time, but students won’t be able to enter your meeting unless you are already there. You can think of it as your physical office.

Once you create Office Hours in Canvas, your Office Hours meeting will be available in ALL of your Canvas course sites, and visible to ALL of your students.

Simply ask your students to join your Zoom Office Hours during a given pre-arranged appointment time. For example, if you put an Announcement in your Canvas site that every Tuesday and Thursday you will have Zoom Office Hours between 3:00 pm – 5:00 pm, your students will know that they can stop by your Office Hours Zoom meeting during this time and you will be there.

(Optional): You can enable the “Waiting Room” feature for your Office Hours. The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit students one-by-one or hold all them all in the waiting room and admit them all at once.
 

1. When in a meeting, click the Record icon
2. To access recording links, navigate to zoom.us/recording in your browser. You will be prompted to enter your login credentials if you are not logged into your ZOOM account.
3. Press the Share icon next to the recording you would like to distribute. You can update the sharing settings and distribute them using the provided link.

NOTE: If you want to record a session for subsequent semesters, make sure you adjust your recording settings to ensure FERPA compliance with respect to capturing and displaying student's names and identifying video. Recommended settings can be found at Zoom recording for subsequent semesters - FERPA compliant instructions.
 

Teaching Live using ZOOM (Synchronous)

1. Schedule ZOOM Class / Meeting and post the meeting links through your established communication channel
2. Course instructors and students click on the meeting link (Join URL) at the appropriate time and conduct class as usual

Recording Classes via ZOOM (Asynchronous)

1. Start a ZOOM Class / Meeting 
2. Press the Record icon
3. Deliver your Lecture  

Tip: Share content using Share Screen or load slides using Virtual Background to integrate yourself into your Lecture content. 


 

• Press the End Meeting icon 
• Access recording link by navigating to zoom.us/recording in your browser. You will be prompted to enter your login credentials if you are not logged into your ZOOM account.
• Send your students the link to the recording with detailed expectations including assignments through your established communication channel
• Watch a Video

Tip: When you share the meeting, click the box that says, “require registration.” This will allow you to see who has viewed the video.

Video ON/OFF

• Once in a Class / Meeting, you can turn your video ON by clicking the Start Video icon on the bottom left of your screen
• To turn video OFF, click the Stop Video icon
• Learn more 

Muting Participants 
To ensure minimal background noise during your ZOOM Class / Meeting, it is recommended that you mute everyone on the call when they are not talking. 

• To do this, click on the Participants icon at the bottom of your screen 
• Click Mute All in the side panel
• Learn more

Managing Participants

•  As the host of a Class / Meeting, you can manage participants such as Renaming, Muting, Stopping Video and other controls for participants
• Learn more

Sharing Screen

• Click the Share Screen icon at the bottom of your screen to share your desktop
• If you would like to share specific windows or applications, you can choose to do so from the dialog box
• Watch a Video

Optional Feature Enhancements:

• Select Share Computer Sound and any sound played by your computer will be shared in the Class / Meeting
• Select Optimize for Full Screen Video Clip if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
• Learn more

Virtual Background

• Once in the meeting, you can select a virtual background by clicking the up caret [ /\ ] to the right of the Start Video icon. 
• Learn more
• Watch a Video

Chat in a Class / Meeting
Meeting participants can ask questions during a ZOOM Class / Meeting via the meeting Chat. 

• Start by clicking the Chat icon on the bottom right of your screen
• The chat panel will open up on the right and you can view and respond to all public chats
• Use the three dots [ … ] to choose whether you want to send messages to all meeting attendees or the host privately

Note: Private Chats will not be visible to the host
To control and disable in-meeting Chat, visit: https://support.zoom.us/hc/en-us/articles/115004809306-Controlling-and-Disabling-In-Meeting-Chat

ZOOM Engagement Features

• Attendee Attention Tracking
• Polling
• Breakout Rooms - Watch a Video
• Non-Verbal Feedback
• Virtual Backgrounds - Watch a Video
• Screen Sharing - Watch a Video
• Whiteboard
• Annotation
• Transcription of Meetings
• Chat

• For your first class, set aside some time to introduce your students to ZOOM and ensure that they are able to connect their audio and video.
• Give an agenda or plan for each class by Screen Sharing a document or slide at the beginning of class.
• This gives students a clear idea of how the class will progress, what will be covered, and the activities they will engage in.
• Discuss online etiquette and expectations of the students in your first virtual class and periodically revisit the topics.
• Utilize the Whiteboard or Annotate a shared document and let your students engage as well. When sharing a whiteboard, document, screen, or image, try whiteboarding math problems or have a student use annotation to highlight items such as grammar mistakes in a paper you are sharing.
• Take time to promote questions, comments, and reactions from your class. Give a minute to allow your students to utilize reactions, write their questions in Chat, or be Unmuted to ask their questions live.
• Divide into smaller groups for a discussion on a certain topic. You can use ZOOM’s Breakout Room feature to either pre-assign or auto-assign students into groups for a short period of time so they may discuss together.
• Have students be the presenter and share projects with the class. This allows your students to show what they are working on while practicing their presentation skills. It also allows students to hear from one another.
• Learn More

Zoom Bombing PDF

Auto caption a ZOOM Class / Meeting in real time, click the CC Live Transcript icon on the bottom toolbar

Capture every word said with closed captioning.
 

• If you have a student with a disability that requires real time transcription for live lecture presentations or discussions, please contact Disability Resources to coordinate this service.

 

 

 

 

If you plan to record a presentation with Zoom to post for later viewing and need to have the video captioned for a student with hearing loss, instructors should work with their Academic Colleges to determine which vendor you will use to outsource the captioning work.

•    More about Captioning Videos

Facilitate your understanding with automatic transcripts. Transcripts are automatically generated and synchronized to make it easy to search and review meetings recordings. Note that automatic transcripts are not a substitute for professional transcription and captioning for students with hearing loss due to the limited accuracy of automatic transcription.

Accomplish all major workflows with ease using a keyboard. ZOOM supports Keyboard Shortcuts for easy navigation of ZOOM features.

Use ZOOM without a screen. ZOOM follows the latest accessibility standards to ensure that the product is fully accessible to the latest screen readers.